System Analysis for a university PhD Research Meeting System

type

Post

status

Published

slug

quatro

summary

This is a simulation case of System Analysis for a university PHD Research Meeting system; my role is conducted as a Business Analyst for Quatro J Ptv. Ltd.

Quatro J Ptv. Ltd

What is this ?

This is a simulation case of System Analysis for a university PHD Research Meeting system; my role is conducted as a Business Analyst for Quatro J Ptv. Ltd.

How is it conducted?

1.1. Elicit the business requirements for a system from an interview with Charly (Manager)

1.2. Analyse pertinient stakeholders participated in a project using power/level of interest matrix.

Deliverables of Part one : Task_one_REQUIREMENT_STAKEHOLDER.PDF

Purpose of doing this : Gather user requirement

2.1. Requirements Modelling & Documentation

2.2. Gather data, using analytical thinking and communication skills to modelling, and make documentation. Of which the aim is to identify and confirm user requirements for a system accurately using data gathering techniques.

Deliverables of Part two :

1. User story maps

2. User stories

3. Use case diagrams

4. Activity diagrams

5. Domain modelling

File name for Part two : Task_two_ALL_IN_ONE.PDF

Purpose of doing this : Modelling based on user requirement

3. Prototyping, Usability & Interface Design

3.1. Develop a persona to understand the value of user

3.2. Develop a prototype (medium fidelity) of the interface using usability and interface design principles. The features are functional requirements.

Purpose of doing this : Confirm user requirement

File name for Part three : Task_three_ALL_IN_ONE.PDF

Scenario

(Due to the confidentiality, we cannot reveal the name of the company involved in this project, therefore named XXXX.)

XXXX Graduate Research is a subsidiary organisation of Monash University tasked with managing the progress of student’s PhD studies. They aim to provide support to students to facilitate the successful completion of their PhDs. There are currently 78 students enrolled in the program. Charli, the current head of the team, has approached our development team with concerns regarding XXXX’s existing paper-based system for scheduling PhD progress review meetings, called “milestones”, with students.

Problem : The tedious task to make reservation and manage meeting for the student milestone meeting.

Current system includes a mix of excel spreadsheets and paper forms to organise meetings with email as the primary means of communication between attendees. The existing process is disorganised and time consuming for staff. During the busiest times of year milestone meetings are often delayed or forgotten. Staff and candidates do not receive notifications and meeting invitations in a timely manner. Students’ documentation is often lost within the large number of other emails received by staff.

With the above, Charli would like our team to develop a single centralised digital system to organise the scheduling of meetings, reminder notifications for attendees and student documentatio